TEMPORARY ADMINISTRATIVE ASSISTANT 3
Company: University of California Office of the President
Location: Oakland
Posted on: January 22, 2025
Job Description:
Apply for JobJob ID75043
LocationOakland
Full/Part TimeFull Time
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Job Posting
For UCOP internal applicants, please login to the internal
candidate gateway at: Job Title: Administrative Assistant 3Job #:
75043Position Base: Oakland, CAUC OFFICE OF THE PRESIDENTAt the
University of California (UC), your contributions make a
difference. A world leader producing Nobel and Pulitzer Prize
recipients with over 150 years of groundbreaking research
transforming the world. Choose a career where you can leverage your
knowledge, skills and aspirations to inspire and support some of
the greatest minds in the world, and those who will follow in their
footsteps. Working at the University of California is being part of
a unique institution, and a vibrant and diverse community. At the
University of California, Office of the President, we propel our
mission through impactful work locally, in government centers and
systemwide. We are passionate people, serving the greater good.The
University of California, one of the largest and most acclaimed
institutions of higher learning in the world, is dedicated to
excellence in teaching, research and public service. The University
of California Office of the President is the headquarters to the 10
campuses, six academic medical centers and three national
laboratories and enrolls premier students from California, the
nation and the world. DEPARTMENT OVERVIEWSystemwide Employee &
Labor Relations fosters employee engagement, negotiates and
administers local and systemwide labor agreements and provides
multi-faceted support toward ensuring an inclusive, diverse,
collaborative and productive work environments across the UC
system.POSITION SUMMARYThis is a TEMPORARY position within our
Temporary Office of the President Staffing (TOPS) program. KEY
RESPONSIBILITIES
Provide a broad range of
administrative support for a high-volume, fast-paced office
responsible for the University's labor relations function at a
systemwide levelHandle critical, confidential and
attorney-client-privileged information directly related to union
collective bargaining agreements, negotiations, contract
management, union requests for information under HEERA, represented
employee data sets, and wage implementation related decisions and
plansSchedule departmental and other time sensitive meetings with
internal and external stakeholders including UC leaders and union
representatives. Manage agendas and logistics. Follow strict
communication protocols. Take precise notes in meetings as needed.
Coordinate follow-up action itemsCommunicate verbally and in
writing in a professional manner across all levels of the
organization and with external partners including other UC
locations and union representativesDistribute time-sensitive
notices to unions as directed by LR Executive Director and/or
Director of Operations and Planning; update union notice tracker;
ensure appropriate record-keeping on union noticing
activityElectronic document management of confidential and
attorney-client-privileged materials via NetDocs, UCOP share drive,
Box, SharePoint, SmartSheet and other systems as neededAccurately
cross-reference information across various sources including
SharePoint, SmartSheet, FTP/GoAnywhere, Box, Excel and other
programs as needed Research and compile information across all UC
collective bargaining agreements; summarize findings and provide
highlights to support department decision-making Perform timely and
highly accurate updates to critical UCNet webpages related to
multiple union contracts and the collective bargaining process.
Post announcements, formal notices and labor relations updates
online as requiredMaintain organized files, contact lists, rosters,
spreadsheets, etc. Collaborate with operations personnel as needed
on special projects Review and edit written documents and create
quality PowerPoint presentations containing complex
informationRoute items for signature via DocuSign ensuring that
proper content and format is followed Support professional staff
with travel-related tasks by inputting requests and reimbursements,
reconciling discrepancies, providing guidance and troubleshooting.
Ensure strict adherence to University policies and procedures in
coordination with the Business Resource Center (BRC).Support
professional staff to procure materials or supplies in coordination
with BRCProcess department invoices and handle other miscellaneous
financial transactions as directed by the Director of Operations
and PlanningEvent coordination and support as neededMINIMUM
QUALIFICATIONS
Two years' work experienceStrong
proficiency in common computer applications and productivity tools
including web-based applications and systems including calendaring
and productivity software, document-management applications and
website content managementAdvanced organizational skills to track
complex projects and issues. Detail orientedComfortable working
with multiple teams, including leadership, SMEs, and
cross-functional stakeholdersStrong verbal and written
communication skills, active listening, critical thinking,
multi-tasking and time management skillsAbility to handle sensitive
information with discretion, ensuring compliance with privacy and
confidentiality standardsPREFERRED QUALIFICATIONS
Background in labor relations,
employee relations or human resources.Knowledge of project
management systems (e.g., SharePoint, SmartSheet, NetDocs)Public
sector experience.EDUCATION
High School diploma and/or equivalent
experience/training.SPECIAL CONDITIONSThis position is eligible for
a remote work arrangement. The person hired will be required to
reside within California.SALARY AND BENEFITSThe University of
California, Office of the President, is required to provide a
reasonable estimate of the compensation range for this role. This
range takes into account the wide range of factors that are
considered in making compensation decisions including but not
limited to experience, skills, knowledge, abilities, education,
licensure and certifications, and other business and organizational
needs It is not typical for an individual to be offered a salary at
or near the top of the salary grade for a position. The full salary
range shows the growth potential for this position.Job Title:
Administrative Assistant 3Payroll Title: ADMIN AST 3Job Code:
007373
Salary Grade: Grade 18PayScale/ budgeted hourly range: $26.92/hour
- $36.21/hour. Salary offers are determined based on final
candidate qualifications and experience. HOW TO APPLYPlease be
prepared to attach a cover letter and resume with your
application.APPLICATION REVIEW DATEThe position will be open until
filled.CONDITIONS OF EMPLOYMENTBackground Check Process: Successful
completion of a background check is required for this critical
position. As a condition of employment, the finalist will be
required to disclose if they are subject to any final
administrative or judicial decisions within the last seven years
determining that they committed any misconduct, are currently being
investigated for misconduct, left a position during an
investigation for alleged misconduct, or have filed an appeal with
a previous employer.
"Misconduct" means any violation of
the policies or laws governing conduct at the applicant's previous
place of employment, including, but not limited to, violations of
policies or laws prohibiting sexual harassment, sexual assault, or
other forms of harassment, discrimination, dishonesty, or unethical
conduct, as defined by the employer.Smoke Free Work Environment:
The University of California, Office of the President, is smoke &
tobacco-free as of January 1, 2014. As a condition of employment,
you will be required to comply with the University of California ,
as may be amended or revised from time to time. Federal, state, or
local public health directives may impose additional requirements.
EEO STATEMENTThe University of California, Office of the President,
is an Equal Opportunity/Affirmative Action Employer. All qualified
applicants will receive consideration for employment without regard
to race, color, religion, sex, sexual orientation, gender identity,
national origin, disability, age or protected veteran status. The
University of California, Office of the President, strives to make
this job board accessible to any and all users. If you have
comments regarding the accessibility of our website or need
assistance completing the application process, please contact us at
or email the Human Resource Department at .
Keywords: University of California Office of the President, Rancho Cordova , TEMPORARY ADMINISTRATIVE ASSISTANT 3, Administration, Clerical , Oakland, California
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