Administrative Associate 3, Plastic & Reconstructive Surgery (Hybrid Opportunity)
Company: Stanford University
Location: Stanford
Posted on: January 24, 2025
Job Description:
This position will be based on the Stanford campus and is a
hybrid of working on-site and working from home, subject to
operational need.From benchtop research to international programs,
the Department of Surgery provides exceptional patient care,
delivers outstanding undergraduate and graduate education, and
furthers the field of surgery through innovative basic science and
clinical research.The Division of Plastic & Reconstructive Surgery
is seeking an Administrative Associate 3 to provide administrative
or operational support with limited supervision. May be responsible
for leading other administrative staff or subordinates.Duties
include:
Act on behalf of the supervisor,
department manager, or chair in regards to establishing priorities
and identifying and resolving problems that are administrative in
nature.Oversee and/or perform duties associated with scheduling,
organizing, and operating complex conferences, seminars, and
events, including arranging with vendors for services, overseeing
the production and distribution of materials, administering
logistics, and managing event within budget.Compose and draft
documents and correspondence for presentations, course handouts,
grants, conferences, seminars, and reports; perform substantial
editing and fact checking. Create, maintain, modify, and/or ensure
accuracy of content in various unit documents, displays, reports,
brochures, social media, and/or websites.Plan and schedule
calendar(s) with limited consultation, resolve calendaring
conflicts, and arrange travel in compliance with unit, university,
and sponsor policies. Oversee and/or process a variety of complex
financial transactions; produce, monitor, and reconcile budget
statements; research, identify, and resolve discrepancies. May
assist with capital or special equipment requests and/or vendor
selection.Coordinate and monitor routine maintenance services
completion. Plan and coordinate office moves and/or minor
renovation projects.May lead staff or supervise day-to-day work of
student and/or temporary workers, including scheduling, assigning,
and prioritizing workloads, setting appropriate deadlines,
reviewing work for quality and timeliness, and providing
performance review input.Assist with onboarding activities.* -
Other duties may also be assigned. EDUCATION & EXPERIENCE
(REQUIRED):High school diploma and four years of administrative
experience, or combination of education and relevant
experience.KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Advanced computer skills and
demonstrated experience with office software and email
applications. Demonstrated success in following through and
completing projects. Excellent organizational skills and attention
to detail. Strong verbal and written communication skills.
Excellent customer service and interpersonal skills. Ability to
prioritize, multi-task, and assign work to others. Ability to take
initiative and ownership of projects. Ability to routinely and
independently exercise sound judgment in making decisions.PHYSICAL
REQUIREMENTS*:
Constantly perform desk-based
computer tasks.Frequently sitting.Occasionally stand/walk,
reach/work above shoulders, grasp lightly/fine manipulation, grasp
forcefully, use a telephone, sort/file paperwork or parts,
lift/carry/push/pull objects that weigh up to 10 pounds.Rarely
twist/bend/stoop/squat, kneel/crawl.* - Consistent with its
obligations under the law, the University will provide reasonable
accommodation to any employee with a disability who requires
accommodation to perform the essential functions of his or her
job.WORK STANDARDS:
Interpersonal Skills: Demonstrates
the ability to work well with Stanford colleagues and clients and
with external organizations.Promote Culture of Safety: Demonstrates
commitment to personal responsibility and value for safety;
communicates safety concerns; uses and promotes safe behaviors
based on training and lessons learned.Subject to and expected to
comply with all applicable University policies and procedures,
including but not limited to the personnel policies and other
policies found in the University's Administrative Guide, .The
expected pay range for this position is $39.46 to $44.30 per
hour.
Stanford University provides pay ranges representing its good faith
estimate of what the university reasonably expects to pay for a
position. The pay offered to a selected candidate will be
determined based on factors such as (but not limited to) the scope
and responsibilities of the position, the qualifications of the
selected candidate, departmental budget availability, internal
equity, geographic location and external market pay for comparable
jobs.At Stanford University, base pay represents only one aspect of
the comprehensive rewards package. The Cardinal at Work website ()
provides detailed information on Stanford's extensive range of
benefits and rewards offered to employees. Specifics about the
rewards package for this position may be discussed during the
hiring process.The job duties listed are typical examples of work
performed by positions in this job classification and are not
designed to contain or be interpreted as a comprehensive inventory
of all duties, tasks, and responsibilities. Specific duties and
responsibilities may vary depending on department or program needs
without changing the general nature and scope of the job or level
of responsibility. Employees may also perform other duties as
assigned.Consistent with its obligations under the law, the
University will provide reasonable accommodations to applicants and
employees with disabilities. Applicants requiring a reasonable
accommodation for any part of the application or hiring process
should contact Stanford University Human Resources at . For all
other inquiries, please submit a .Stanford is an equal employment
opportunity and affirmative action employer. All qualified
applicants will receive consideration for employment without regard
to race, color, religion, sex, sexual orientation, gender identity,
national origin, disability, protected veteran status, or any other
characteristic protected by law.
Keywords: Stanford University, Rancho Cordova , Administrative Associate 3, Plastic & Reconstructive Surgery (Hybrid Opportunity), Administration, Clerical , Stanford, California
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