Administrative Associate II (Hybrid Opportunity)
Company: Stanford University
Location: Stanford
Posted on: January 27, 2025
Job Description:
, within the , is a dynamic and innovative center dedicated to
excellence in research, medical education, and clinical care. Our
division is driven by over 90 faculty, clinician educators and
instructors who are the pillar of strength in the Division's
ongoing efforts into the prevention and treatment of cardiovascular
disease.The Division of Cardiovascular Medicine is seeking a highly
organized and professional Administrative Associate (Administrative
Associate 2) with exceptional customer service skills to join our
robust clinical research team.The Administrative Associate 2 will
be responsible for providing excellent, timely and reliable
administrative assistance to the Clinical Research Director and
workforce. The incumbent will be an individual contributor and a
valued team player. The ideal candidate is a proactive person with
strong attention to detail. This position requires a motivated
candidate to conduct meeting coordination with internal and
external stakeholders, and provide general administrative,
operational, and programmatic support.The Cardiovascular Clinical
Research team is a growing, dynamic group who is dedicated to
supporting translational medicine and contributing to Stanford
Medicine's mission. If you are eager to quickly achieve lasting
results, we invite you to join our team.This is a hybrid
position.Duties include:
Respond to inquiries and determine
and take appropriate action as required. Serve as a resource
regarding a defined set of policies and procedures.Perform duties
associated with scheduling, organizing, and operating conferences,
seminars, and events, including recommending vendors for services,
overseeing the production and distribution of materials,
coordinating logistics, and serving as liaison with internal and
external vendors.Draft and/or generate routine communications;
coordinate production (formatting, copying, etc.) and dissemination
of documents, such as presentations, course handouts, grant
proposals, conference and seminar materials, reports, brochures,
and displays.Plan and schedule calendar(s) based on consultation,
resolve calendaring conflicts, and arrange travel in compliance
with unit, university, and sponsor policies.Process and monitor
routine financial transactions, which may include researching and
resolving discrepancies.Maintain office supplies and equipment;
obtain vendor quotations, as needed. Coordinate office moves.May
serve as the point of contact for general maintenance, health and
safety, and other facility concerns within the unit(s); report any
incidents or potential safety problems to appropriate
representatives. Track completion of required training.Maintain
approved content on websites.May perform human resources
transactional support, e.g. time cards, I9s, and/or faculty affairs
support.May guide and train student and/or contingent workers
including scheduling, assigning, and prioritizing workloads,
setting appropriate deadlines, and reviewing work for quality and
timeliness. DESIRED QUALIFICATIONS:
Four-year college degree and prior
Stanford experience.Bilingual (Spanish preferred).Experience/desire
to work in an academic setting.Demonstrated willingness to learn
and work well on a team.EDUCATION & EXPERIENCE (REQUIRED):
High school diploma and three years
of administrative experience, or combination of education and
relevant experience.KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Proficient computer skills and
demonstrated experience with office software and email
applications.Demonstrated success in following through and
completing routine tasks.Strong organizational skills and attention
to detail.Strong verbal and written communication skills.Excellent
customer service and interpersonal skills.Ability to prioritize and
multi-task.CERTIFICATIONS & LICENSES:
NonePHYSICAL REQUIREMENTS*:
Constantly perform desk-based
computer tasks.Frequently sitting.Occasionally stand/walk,
reach/work above shoulders, grasp lightly/fine manipulation, grasp
forcefully, use a telephone, sort/file paperwork or parts,
lift/carry/push/pull objects that weigh up to 10 pounds.Rarely
twist/bend/stoop/squat, kneel/crawl.WORKING STANDARDS:
Interpersonal Skills: Demonstrates
the ability to work well with Stanford colleagues and clients and
with external organizations.Promote Culture of Safety: Demonstrates
commitment to personal responsibility and value for safety;
communicates safety concerns; uses and promotes safe behaviors
based on training and lessons learned.Subject to and expected to
comply with all applicable University policies and procedures,
including but not limited to the personnel policies and other
policies found in the University's Administrative Guide, .The
expected pay range for this position is $31.79 to $37.96 per
hour.Stanford University provides pay ranges representing its good
faith estimate of what the university reasonably expects to pay for
a position. The pay offered to a selected candidate will be
determined based on factors such as (but not limited to) the scope
and responsibilities of the position, the qualifications of the
selected candidate, departmental budget availability, internal
equity, geographic location and external market pay for comparable
jobs.At Stanford University, base pay represents only one aspect of
the comprehensive rewards package. The Cardinal at Work website ()
provides detailed information on Stanford's extensive range of
benefits and rewards offered to employees. Specifics about the
rewards package for this position may be discussed during the
hiring process.Why Stanford is for YouImagine a world without
search engines or social platforms. Consider lives saved through
first-ever organ transplants and research to cure illnesses.
Stanford University has revolutionized the way we live and enrich
the world. Supporting this mission is our diverse and dedicated
17,000 staff. We seek talent driven to impact the future of our
legacy. Our culture and empower you with:
Freedom to grow. We offer career
development programs, tuition reimbursement, or audit a course.
Join a TedTalk, film screening, or listen to a renowned author or
global leader speak.A caring culture. We provide superb retirement
plans, generous time-off, and family care resources.A healthier
you. Climb our rock wall or choose from hundreds of health or
fitness classes at our world-class exercise facilities. We also
provide excellent health care benefits.Discovery and fun. Stroll
through historic sculptures, trails, and museums.Enviable
resources. Enjoy free commuter programs, ridesharing incentives,
discounts and more.
Consistent with its obligations under the law, the University will
provide reasonable accommodations to applicants and employees with
disabilities. Applicants requiring a reasonable accommodation for
any part of the application or hiring process should contact
Stanford University Human Resources by submitting a .
Stanford is an equal employment opportunity and affirmative action
employer. All qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, sexual
orientation, gender identity, national origin, disability,
protected veteran status, or any other characteristic protected by
law.
The job duties listed are typical examples of work performed by
positions in this job classification and are not designed to
contain or be interpreted as a comprehensive inventory of all
duties, tasks, and responsibilities. Specific duties and
responsibilities may vary depending on department or program needs
without changing the general nature and scope of the job or level
of responsibility. Employees may also perform other duties as
assigned.
Keywords: Stanford University, Rancho Cordova , Administrative Associate II (Hybrid Opportunity), Administration, Clerical , Stanford, California
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