Admin Coord IV*
Company: Innova
Location: San Mateo
Posted on: February 4, 2025
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Job Description:
Innova Solutions has a client that is immediately hiring for an
Admin Coord IV
A variety of soft skills and experience may be required for the
following role Please ensure you check the overview below
carefully.
Position type: Full time Contract
Duration: 12 months
Location: : Foster City, CA (Hybrid)
As a(n) Admin Coord IV you will:
Tue-Wed-Thu (collaborative days) with flexibility to come in Mon
and Fri as needed.
Knowledge:
Specific job responsibilities:
--- Provides administrative support to supply chain teams for
calendar management and travel arrangements.
--- Manage new hire and contract worker onboarding process to
include scheduling introductory meetings, initiate IT onboarding
equipment ordering, request/assign workspace.
--- Process POs using SAP system.
--- Prioritize workload involving multiple projects/timelines.
--- Familiar and verse at using software programs (MS Office, Teams
and SharePoint Online).
--- Under managers direction, create draft reports, documents,
presentations, and templates using raw data. Incumbent may also
gather data using internet searches.
--- Responsible for coordinating events which includes the
planning, organizing and implementation of several event
activities.
--- Liaise with guests to assess needs and coordinate activities
such as travel, hotel, expense reports and tools and materials for
presentations.
--- Correspond directly with vendors/suppliers.
--- Act as a resource to other administrative assistants and have
working knowledge as back up to the Administrative Coordinator if
they are out of the office.
--- Keep the bigger picture in mind and influence workflows
accordingly.
Experience & Skills:
--- Requires knowledge and understanding of administrative and
office policies and procedures.
--- Must possess good proofreading and editing skills of technical
documents.
--- Experience with data management and advanced knowledge and
experience using several office SW, i.e. MS Office, Teams,
SharePoint Online required.
--- Works under minimal supervision. Receives occasional direction
from manager to perform non-routine job responsibilities and
duties.
--- Proven administration experience within a fast-paced
organization supporting senior level management.
--- Knowledge of and/or willing to independently learn the
company's administrative processes and systems.
--- Keen to take the initiative.
--- Resilience under pressure will be a distinct advantage in the
role.
--- Forward thinking with excellent communication and high-level
organizational skills.
--- Comfortable working with ambiguity in an individual or team
environment.
--- A BA or BS degree is preferable. Requires a minimum of a high
school diploma plus strong administrative experience.
Behaviors:
--- Resilient profile with the ability to deliver in an ambiguous
environment
--- Ability to engage and manage multiple stakeholders to achieve
the objectives
--- Curious with learning agility
--- Operational excellence
--- Organized with systematic approach to prioritization
--- Process-orientated to achieve the business objective
Required Years of Experience: 5-7 years with progressive/increase
of responsibilities
Top 3 Required Skill Sets: Experience supporting multiple leaders,
attention to detail, able to work independently with little
supervision, able to pivot quickly when priorities change at a
moments notice.
Top 3 Nice to Have Skill Sets: mature, calm, friend, approachable
demeanor.
Unique Selling Point of this role: while the volume of work and
deadlines can be daunting, the exec directors and others in the
dept are reasonable, fair and supportive.
Required Degree or Certification not applicable.
Qualified candidates should APPLY NOW for immediate consideration!
Please hit APPLY to provide the required information, and we will
be back in touch as soon as possible.
We are currently interviewing to fill this and other similar
positions. If this role is not a fit for you, we do offer a
referral bonus program for referrals that we successfully place
with our clients, subject to program guidelines. ASK ME HOW.
Thank you!
Namrata Gautam
PHONE: (+1) 314-523-1818
EMAIL: Namrata.Gautam@innovasolutions.com
PAY RANGE AND BENEFITS:
Pay Range*: $38- $42 per hour
*Pay range offered to a successful candidate will be based on
several factors, including the candidate's education, work
experience, work location, specific job duties, certifications,
etc.
Benefits: Innova Solutions offers benefits( based on eligibility)
that include the following: Medical & pharmacy coverage,
Dental/vision insurance, 401(k), Health saving account (HSA) and
Flexible spending account (FSA), Life Insurance, Pet Insurance,
Short term and Long term Disability, Accident & Critical illness
coverage, Pre-paid legal & ID theft protection, Sick time, and
other types of paid leaves (as required by law), Employee
Assistance Program (EAP).
ABOUT INNOVA SOLUTIONS: Founded in 1998 and headquartered in
Atlanta, Georgia, Innova Solutions employs approximately 50,000
professionals worldwide and reports an annual revenue approaching
$3 Billion. Through our global delivery centers across North
America, Asia, and Europe, we deliver strategic technology and
business transformation solutions to our clients, enabling them to
operate as leaders within their fields.
Recent Recognitions: Named One of America's Best Employers for New
Grads by Forbes (2024
Named One of the Best Companies to Work For by U.S. News & World
Report (Private Companies List, 2024-2025)
One of the Largest IT Staffing Firms in the US - Ranked #3 by
Staffing Industry Analysts (SIA, 2024)
One of the Largest Staffing Firms in the US - Ranked #13 by
Staffing Industry Analysts (SIA, 2024; includes Innova Solutions,
Volt, & HireGenics)
Named One of the Top Ten Private Companies in Atlanta by the
Atlanta Business Chronicle (2023)
One of the Largest Certified Minority Business Enterprises (MBEs)
in the United States (NMSDC, 2024)
AWS Advanced Tier Services Partner with 100+ certifications
Website: https://www.innovasolutions.com/
Innova Solutions is an Equal Opportunity Employer and prohibits any
kind of unlawful discrimination and harassment. Innova Solutions is
committed to the principle of equal employment opportunity for all
employees and to providing employees with a work environment free
of discrimination and harassment on the basis of race, color,
religion or belief, national origin, citizenship, social or ethnic
origin, sex, age, physical or mental disability, veteran status,
marital status, domestic partner status, sexual orientation, or any
other status protected by the statutes, rules, and regulations in
the locations where it operates. If you are an individual with a
disability and need a reasonable accommodation to assist with your
job search or application for employment, please contact us at
hr@innovasolutions.com or (770) 493-5588. Please indicate the
specifics of the assistance needed. Innova Solutions encourages all
interested and qualified candidates to apply for employment
opportunities. Innova Solutions (HireGenics/Volt) does not
discriminate against applicants based on citizenship status,
immigration status, or national origin, in accordance with 8 U.S.C.
- 1324b.
The company will consider for employment qualified applicants with
arrest and conviction records in a manner that complies with the
San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance
Initiative for Hiring Ordinance, and other applicable laws.
Keywords: Innova, Rancho Cordova , Admin Coord IV*, Administration, Clerical , San Mateo, California
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