Sr. Executive Administrator

Company: Tbwa Chiat/Day Inc
Location: Palo Alto
Posted on: February 1, 2025

Job Description:

GondolaBio is a clinical-stage biopharmaceutical company focused on developing next-generation therapeutics for genetic diseases. Originally launched as BridgeBioX, a subsidiary of BridgeBio, GondolaBio secured $300M in private financing from external investors in 2024 and became an independent company within the BridgeBio ecosystem. The company aims to leverage cutting-edge biological research to create breakthrough medicines addressing high unmet needs across multiple therapeutic areas, including neurology, pulmonology, cardiology, nephrology, and endocrinology. Located on the Stanford Life Sciences campus, GondolaBio fosters a unique hybrid environment where top scientists from around the world collaborate with senior leadership and advisors, blending industry expertise with academic innovation.Senior Executive AdministratorThe Senior Executive Administrator is a highly skilled and experienced professional who provides advanced administrative support to a senior executive and team. This role requires a proactive, detail-oriented, and highly organized individual capable of managing a broad range of responsibilities in a fast-paced environment. The Senior Executive Administrator will serve as a liaison between the executive and internal/external stakeholders, ensuring smooth operations and effective communication across departments. Implementation of strategies to optimize the use of time and manage priorities is key. The role demands a high degree of discretion, professionalism, and the ability to handle complex tasks with minimal supervision.Responsibilities

• Executive Support:
  • Provides comprehensive administrative support to senior executives, including calendar management, meeting coordination, travel arrangements, and preparing executive communications.
  • Anticipates the needs of the executive and prioritize tasks effectively, ensuring the executive's time is optimized. Handles confidential information and sensitive materials with utmost discretion.
  • Act as a point of contact for internal and external stakeholders on behalf of the executive.
  • Screen and direct phone calls, emails, and other communications, ensuring timely responses and follow-ups.
  • Prepare and draft correspondence, reports, presentations, and other documents as needed.
  • Event & Meeting Coordination:
    • Organize high-level meetings, conferences, and events, including scheduling, logistics, and materials preparation.
    • Attend meetings as required, ensuring follow-up on assigned action items.
    • Coordinate complex travel itineraries and related logistics, ensuring smooth execution of business trips.
    • Working knowledge of Concur expense/booking platform.
    • Project Management:
      • Assist in the management of key projects and initiatives, ensuring timelines, deadlines, and deliverables are met.
      • Provide support in tracking the progress of projects and offering solutions to address any potential issues.
      • Operational Support:
        • Collaborate with other departments to ensure the efficient operation of daily activities.
        • Support the executive with special projects, presentations, and other ad hoc tasks.
        • Strategic Support:
          • Partner with the executive to prioritize objectives and ensure alignment with organizational goals.
          • Provide assistance with decision-making processes, research, and data analysis when needed.Education, Experience & Skills Requirements
            • Bachelor's degree or equivalent professional experience required.
            • Minimum of 7-10 years of experience in a senior administrative or executive assistant role, with experience supporting C-suite executives preferred.
            • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), video conferencing tools (Zoom, Teams), and office management software.
            • Exceptional organizational and time-management skills with the ability to handle multiple priorities, meet deadlines, and operate in an interruption-driven environment.
            • Strong written and verbal communication skills, including drafting professional documents and correspondence.
            • Ability to handle sensitive and confidential information with discretion and professionalism.
            • Proactive, resourceful, and adaptable with a strong attention to detail.
            • Ability to work independently and in a team environment with minimal supervision.
            • Strong interpersonal skills and the ability to interact effectively with individuals at all levels of the organization.
            • This role may require occasional travel and after-hours availability for meetings or urgent tasks.
            • Flexible work arrangements may be offered depending on the nature of the business and position.What We Offer
              • Patient Days, where we hear directly from individuals living with the conditions we are seeking to impact throughout the year and learn how we can improve our efforts.
              • A culture inspired by our values: put patients first, think independently, be radically transparent, every minute counts, and let the science speak.
              • A commitment to always putting patients first.
              • A decentralized model that enables our program teams to focus on advancing science and helping patients.
              • A collaborative, fast-paced, data-driven environment where we inspire ourselves and each other to always perform at the top of our game.
              • Access to learning and development resources.
              • Robust and market-competitive compensation & benefits package (Base, Performance Bonus, Equity, health, welfare & retirement programs).
              • Flexible PTO.
              • Rapid career advancement for strong performers.
              • Commitment to Diversity, Equity & Inclusion.At GondolaBio, we strive to provide a market-competitive total rewards package, including base pay, an annual performance bonus, company equity, and generous health benefits. Below is the anticipated salary range for candidates for this role who will work in California: $135,000 - $180,000 USD. The final salary offered to a successful candidate will depend on several factors including experience, educational background, and performance during the interview process.Apply for this job* indicates a required field
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Keywords: Tbwa Chiat/Day Inc, Rancho Cordova , Sr. Executive Administrator, Other , Palo Alto, California