Executive Assistant

Company: Mixpanel
Location: San Francisco
Posted on: February 3, 2025

Job Description:

About the RoleAs the Executive Assistant, you will provide dedicated support to the Senior Vice President of Engineering and Product, helping to ensure their time is focused on top priorities. You will play a crucial role in managing daily operations and maintaining smooth workflows. In this role, you'll anticipate needs, stay one step ahead, and uphold the highest standards of confidentiality, integrity, and professionalism. Success requires exceptional organizational skills, attention to detail, and the ability to juggle multiple priorities in a fast-paced environment.Responsibilities

• Thoughtfully prioritize and manage a dynamic schedule, accommodating frequent changes and personal commitments with flexibility.
• Build and maintain strong relationships across the Engineering, Product, and Design (EPD) teams, ensuring alignment with the organization's culture and values
• Handle high-volume calendaring, including coordinating appointments, resolving scheduling conflicts, and proactively communicating updates.
• Inform of upcoming responsibilities and priorities, proactively communicating schedule changes.
• Prepare agendas, gather reports, and ensure readiness for key meetings like roadmap planning and strategy sessions.
• Coordinate and take a leading role in team All Hands meetings.
• Prepare and edit documents, including presentations, technical updates, and board reports.
• Organize key events such as hackathons and team offsites, and support in-person Engineering events and logistics in San Francisco as needed.
• Organize domestic and international travel, including accommodations and transportation.
• Prepare monthly expense reports and manage reimbursements.
• Handle sensitive information related to board meetings, product strategies, engineering roadmaps, and team dynamics with the utmost confidentiality.
• Build strong relationships with internal stakeholders and external contacts.
• Act as an advocate for Mixpanel's culture, helping to promote and develop company values.
• Take on special projects as needed to support the Engineering leadership team.About YouYou thrive in a fast-paced environment and enjoy supporting high-performing leaders. You're proactive, resourceful, and excel at juggling competing priorities. You have a thoughtful and bright approach, paired with high energy and the ability to adapt to evolving needs.We're looking for someone who is:
  • Based in the San Francisco Bay Area
  • A natural collaborator with high emotional intelligence and excellent judgment.
  • Proactive, detail-oriented, and thoughtful in their approach.
  • Bright and high-energy, with a strong drive to problem-solve and make an impact.
  • Calm under pressure and adaptable to changing priorities.
  • Exceptionally organized, with the ability to manage multiple assignments simultaneously.
  • Able to handle confidential information with professionalism.
  • Highly skilled in written and verbal communication.
  • Comfortable with last-minute changes and adept at making decisions independently.
  • Open to learning new skills and approaches.Experience & Skills:
    • Multiple years of experience supporting executives in fast-paced technology companies, with excellent references.
    • Proven experience with heavy calendaring for senior executives.
    • Experience helping to coordinate events, including logistics.
    • Background in a startup or hyper-growth tech environment is highly valued.Bonus Points For
      • Direct experience supporting technical executives.
      • Proficiency in Google Suite and familiarity with Notion and Slack.
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Keywords: Mixpanel, Rancho Cordova , Executive Assistant, Other , San Francisco, California