Field Support Specialist New York, New York, United States

Company: Tbwa Chiat/Day Inc
Location: Palo Alto
Posted on: February 3, 2025

Job Description:

Reports To: The Field Support Specialist will report to the Client Services Supervisor, Client Services Manager, Human Resources, or equivalent leadership.Job Overview:The Field Support Specialist will be assigned to provide backfill coverage within their assigned region, filling in for staff that will be on scheduled and unscheduled time off. This position requires flexibility as there will be multiple locations the FSS could be assigned to. This assignment could also be same day assignments based on unscheduled call outs needing immediate support. This position is recognized as a critical role for customer satisfaction, continuity of business, and meeting our service level agreements. The goal for this role is to ensure customers are supported with continuous coverage in conformance of our service level agreements.The FSS Representative provides exceptional overall office services experience, delivering operational functions in the following service lines: shipping & receiving, print & binding, facilities, hospitality, concierge, reception, data entry, document scanning, inventory/supplies management, and other processes which may be tailored to specific sites within the scope of our core business lines and service level agreements. Training will be facilitated at SPS sites within that region to establish FSS familiarity with the other SPS sites.Overall, this position continuously offers the highest level of service to all client and SPS employees while maintaining a professional image of the company by providing prompt, courteous and efficient service.Duties and Responsibilities:Mail Services--- Provides exceptional world class service to all clients (in all forms of communication).--- Processes inbound and outbound accountable and flat mail/packages and sorts by recipient/department utilizing manual or electronic chain of custody procedures.--- Performs duties associated with the shipping and receiving of materials such as packaging and sealing shipments.Reprographics Services--- Assists with copy/print production and/or monitoring the copy/print equipment for satisfactory functionality.--- Provides binding services such as GBC, Velo, Coil, and Wire.--- Performs daily key operations of convenience multi-function devices (ensuring functionality, replenish toner/paper).--- Performs duties of scanning and imaging documents and light copy/print reproduction services.Office Services--- Maintains the Office Services Center area in a neat and orderly fashion.--- Services and replenishes the pantry, conference, kitchen, or meetings areas.--- Provides general and preventative office maintenance & repair duties.--- Oversees office equipment maintenance and safety tests.--- Breakroom organization, cleaning, and stocking.--- Meeting room and conference room setups.--- Monitors level of office supplies on the floors while replenishing.--- Inventories office supplies and orders accordingly.Front of House--- Provides reception or concierge (front of office) coverage as needed.--- Welcomes guests, receives and catalogs guest information, and orients new clients.--- Represents SPS Global and our clients positively in all interactions (in person, on the phone, and over email).--- Oversees the quality of the lobby concierge experience while demonstrating a spontaneous desire to assist others and provide excellent service.--- Exhibits a courteous and gracious personality even in stressful situations and builds professional relationships with customers and other teams.--- Receives guests and contacts associated client host, coordinating with Building Security, and managing access levels for clients.--- Answers and properly routes global calls.--- Logs visitors into the registration system.--- Provides light administrative support to staff as directed.Qualifications and Education Requirements:

• High School Diploma (or equivalent) required.
• Office, Mail and Print production experience required.
• 6+ months prior work experience preferred.
• Ability to work assigned work hours determined by manager.
• Excellent organizational and time management skills.
• Analytical abilities and aptitude in problem-solving.
• Superb written and verbal communication skills.
• Current knowledge or ability to learn computer-based systems required for functions of position.
• Required to maintain an overall professional appearance and attitude.
• Adhere to all policies and procedures required.Physical Demands:
  • Approximately 50% of the time this position requires the below physical demands.
    • Fine and/or gross motor skills, including the ability to grasp, lift and/or carry 25 lbs. individually and 50 lbs. with assistance.
    • Ability to walk, bend, kneel, stand, and/or sit for an extended period of time.
    • Manual dexterity required for operating office machinery and use of equipment such as ladders and binding machinery.
    • Specific vision abilities required by this job include close vision, distance vision, ability to adjust focus and ability to match or detect differences between colors, including shades of color and brightness (MFP color calibration and print requests require this ability).Travel:
      • Travel is an essential part of the Field Services Specialist role and it is mandatory to have access to a reliable means of transportation.
      • Assignments can include traveling from one SPS site to another SPS site after your arrival to your 'home' location as required by business need.
      • Travel distance will be predominately within the FSS's assigned region.Other Duties:This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.About SPSSPS is an award-winning employer of choice offering outsourcing solutions that leverage Intelligent Automation (Artificial Intelligence & Robotic Process Automation) in more than 22 countries across the globe.In North America, our services include Mailroom Management (both physical and digital), Office Services such as Reception, Lobby Concierge and Conference Room Management in addition to Document Processing Services utilizing leading edge technologies. Our clients today are companies in sectors such as banking, insurance, legal, higher education, advertising and other professional services, including many Fortune 500 companies.SPS is committed to delivering high caliber outsourcing experience to our clients and offering our employees challenging and exciting career opportunities throughout the North America
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Keywords: Tbwa Chiat/Day Inc, Rancho Cordova , Field Support Specialist New York, New York, United States, Other , Palo Alto, California